Purchasing Assistant

Olsson Industrial Electric seeks a detail-oriented and proactive Purchasing Assistant to support the purchasing department.  This position is ideal for someone who is organized, efficient, and eager to support construction projects from behind the scenes.  A strong interest or background in electrical materials or construction is a definite plus.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Review and complete purchase documentation ensuring the completeness and accuracy of purchases made by purchasing agents within the department.
• Assist in the procurement of miscellaneous materials, tools, equipment, and supplies.
• Create and process purchase orders in line with company guidelines.
• Track orders to ensure timely delivery and follow up with vendors on order status or delays.
• Maintain and update supplier records, pricing information, and purchase documentation.
• Coordinate with accounting for invoice verification and resolve any discrepancies.
• Participate in daily safety talks.

Competency and characteristic requirements

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Attention to Detail – This position requires a high-level of attention to detail.
• Data Entry – Position involves a high volume of data entry; strong typing skills are necessary.
• Strong Computer Skills -Demonstrates skills in Outlook, Adobe, Word, Excel, and Viewpoint a plus.
• Customer Service - Responds promptly to customer needs; responds to requests for information and assistance; meets commitments. Promotes customer focus; monitors customer satisfaction.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.
• Adaptability - Manages competing demands; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; keeps commitments; commits to long hours of work when necessary to reach project goals.; completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Looks for and takes advantage of opportunities; asks for and offers help as needed.
• Prioritizes and plans work activities; uses time efficiently.
• Continuous Learning - Strives to continuously build knowledge and skills.
• Safety and Security - Observes safety and security procedures.

Education and/or Experience

High school diploma or equivalent required

1-3 years of purchasing or administrative experience, ideally in the construction or electrical industry.

Proficiency in Microsoft Office (Excel, Word, Outlook); experience with procurement or ERP systems is a plus.

Strong organizational skills and attention to detail.

Effective communication and interpersonal skills.

Ability to prioritize tasks and manage time efficiently in a fast-paced environment.

Base pay is $20-$23 per hour (DOE).

Full time (non-remote) position with annual bonuses, 401(k) with up to a 5% employer match, profit sharing, paid time off, 100% employer-paid medical, dental and long term disability insurance, 50%+ employer-paid dependent insurance coverage, and more!

The statements contained in this job description are not necessarily all inclusive; additional duties may be assigned and requirements may vary from time to time.

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EEO/AA Employer of Minorities, Females, Protected Veterans and Qualified Individuals with Disabilities