Accounts Payable/Accounts Receivable Specialist

NEBCO is a third-generation, family-owned and operated business, which employs more than 1100 employees across 50 locations spanning the State of Nebraska.  NEBCO supplies the construction industry with materials needed to construct buildings, streets and highways.  Our business interests also include mining, finance, real estate development, agriculture, transportation, railroading, warehousing, insurance and surety bonding.  The company has developed beyond its roots into areas including construction materials, real estate, recreation and philanthropy.  NEBCO has grown to become one of Nebraska’s most diversified and successful privately-owned businesses. For more information about the company visit www.nebcoinc.com

Job Summary
This position is responsible for completing general accounts payable and accounts receivable support duties and providing support for all fiscal functions within the organization. Abides by Company Safety Program and Policies, while performing duties safely. Reliable attendance required.

Essential Duties and Responsibilities include, but not limited to, the following:

Accounts Payable: 35%

• Receives, reviews and processes invoices for payment to vendors; includes matching invoices to purchases orders
• Reconciles vendor statements
• Reconciles processed work by verifying entries and comparing system output to balances.
• Performs analysis of accounts to resolves purchase order, invoice or payment discrepancies.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Reports sales taxes by calculating requirements on invoices to be paid.
• Delivers exceptional customer service to both external and internal customers.
• Assists in monthly closings and a variety of ad hoc accounting-oriented tasks.
• Prints accounts payable reports and maintains accounts payable files.
• Prepares analysis of accounts, as required.
• Prints accounts payable, 1099 reports and maintains accounts payable files
• Assists in monthly closings. Prepares various monthly business reports.

Batch Review (Accounts Payable): 35%

• Review staff invoices for accuracy including detail verification of vendor information, invoice numbers, payment terms, sales tax, general ledger coding, etc. – to ensure all data is captured accurately
• Discrepancy resolution – investigating and resolving any issues with invoices and payments
• Communication – ability to effectively communicate errors to other staff in a professional and timely manner
• A/P Aging – review regular delinquent A/P and follow-up on outstanding invoices as necessary
• Documentation – maintaining accurate records of the batch review for future investigation

Accounts Receivable (backup): 30%

• Record deposit receipts and allocates payments against specific transactions with our group of companies.
• Assist in any other accounts receivable duties.
• Respond to customer inquiries.
• Assist in month-end customer statement close.
• Communicate with internal reps and accounting personnel as necessary to complete job duties.
• Assures payments are applied accurately to customer accounts. Provide customer service support for accounts that need adjustment.  Assure accuracy and timely response to accounts requiring assistance.
• Create invoices and receipts from the companies that do not have a daily invoicing process and post invoices
• Assists with special projects, as necessary.
• Other duties as assigned – includes a variety of special projects, i.e. compile propane consumption spreadsheet

Education and/or Experience:                                                              

• Associate’s degree in accounting or related field at a minimum; and
• three years of accounts payable and receivables, preferably in high volume Accounting office; or
• equivalent combination of education and experience.       

Other Qualifications:  

• Must have a high degree attention to detail
• Must have excellent numerical skills, including 10 key calculator skills
• Must have previous general ledger function experience.
• Must be able to apply concepts of basic accounting and to calculate figures and amounts such as discounts, interest, commissions & percentages.
• Working knowledge of general accounting software; Spreadsheet software and Word Processing software (i.e. Microsoft Office using Excel and Word)
• Sales tax knowledge preferred but not required.

Other Skills and Abilities:                                                        

• Able to prioritize a range of tasks and that meet deadlines, ensuring attention to detail, and adjust to multiple demands.
• Must be skilled in solving problems with good workable solutions.
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Benefits Include

• Retirement Plans
• PAID Holidays
• Insurance Benefits
• Wellness Program - with the opportunity to earn five additional days off
• PAID Time Off
• On the Job Training

Condition of Employment
Candidate is required to meet the above qualifications. Approval of pre-employment reference, background checks and post offer substance testing are required as conditions of employment.