Facilities and Office Services Clerk

Summary: Seyfarth Shaw LLP is a law firm that values its people and offers opportunities for professional growth. The Facilities and Office Services Clerk will support the New York office by managing various facilities duties and office services, ensuring a positive environment for attorneys and staff. Responsibilities: - Conduct daily walk-throughs and make daily lists of items that need to be addressed (e.g. spills, burned out light bulbs, etc.) and add to work log - Respond to users’ requests, questions and complaints regarding office surroundings, furniture and fixtures to ensure a positive resolution. Maintain a log of pending and completed work - Set up conference rooms; install and remove miscellaneous equipment, (e.g., easels, podium, etc.) - Communicate with building management and office personnel on various building updates - Supervise on-site vendors, furniture repairs and perform minor carpentry as needed (e.g., install door hooks, hang pictures, install nameplates, etc.) - Maintain keys and security ID cards and issue new ones, as needed - Complete internal mail runs and daily Post Office trips. Sort and distribute incoming mail and deliveries. Pickup and deliver packages from outside delivery services as needed. Prepare FedEx packages - Scan, print, fax and copy to complete various customer service requests - Stock supplies and paper. Set-up offices with proper furniture, equipment and supplies - Send out and receive all messenger requests - Assist with ad hoc requests as needed Required Qualifications: - A high school diploma - A desire for career growth - A genuine wish to help others - Working knowledge of Microsoft Office Suite - An aptitude for learning new programs - A detail-oriented skill set with the ability to budget time efficiently while handling multiple tasks - A high degree of initiative with excellent troubleshooting and follow-through skills - Distinct speaking capability and a professional business appearance - The ability to interpret and analyze information - The ability to follow written and/or oral instructions - The ability to provide information and maintain effective relationships with a diverse group of attorneys, clients and staff in person, by email and telephone with professionalism, courtesy and diplomacy - Ability to work on-site Monday through Friday from 12:00 pm - 8:00 pm, plus occasional overtime as needed Required Skills: Microsoft Office Suite Important Skills: Troubleshooting skills, Detail-oriented Nice-to-Have Skills: Communication skills, Time management Benefits: Paid time off, Medical/dental/vision insurance, 401(k)