Administrative Coordinator 1-4 (Trout)

Summary: The Louisiana Department of Transportation and Development is seeking an Administrative Coordinator to manage day-to-day operations of the District 58 Maintenance office. The role involves providing administrative support, preparing reports, auditing payroll information, and serving as a liaison between various stakeholders. Responsibilities: - Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used as well as and man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems. Ensures that each material used is properly noted on pickup sheet with location, date/time received, and all equipment is properly recorded with the correct equipment numbers, activity codes, and matching accomplishments for activity codes - Checks daily work reports for the employees' work hours, overtime, and compensatory leave earned and ensure that they are properly charged out. Creates and maintains FMLA and Military Leave buckets as well as schedule substitutions in LaGOV HCM - Audits a Daily Attendance Log to ensure leave and working hours’ match what is recorded on the Daily Work Report. Generates bi-weekly payroll reports in LaGOV HCM/PTMW to audit and ensure the accuracy of payroll information. Prepares and submits payroll audit package for review and audit by the District Business Office - Prepares special complex reports in assisting the Parish Maintenance Specialist in compiling data for monthly payment of contracts. Handles reimbursable for damage to state property. Compiles critical information and/or reports, pictures, etc. for high-level District Managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, Legislative Inquiries, Insurance Claims, etc.) - May serve as a liaison and/or contact person between local government authorities; utility companies, railroad companies, State Police, DEQ, Poison Control, DOTD personnel, and others depending on the nature of the situation. Upon notification of a dangerous road hazard, will route employees to repair a dangerous road hazard. The incumbent also assists the general public by responding to inquiries about the road closures and damages to their personal property - Receives complaints that may involve storm damage, problems with traffic signals, oil spills, and water on the roadway, chemical spill, potholes, site obstruction, drainage problems or mowing Required Qualifications: - No experience or training is required Nice-to-Have Skills: Accepting Direction, Demonstrating Accountability, Administrative Support, Data Compilation, Focusing on Customers