Administrative and Marketing Coordinator

Summary: Fuller Theological Seminary is seeking a part-time Administrative and Marketing Coordinator for the Center for Peacebuilding and Conflict Transformation. This role involves providing administrative support to the Executive Director and managing marketing strategies, social media, and communications for the Center’s operations and events. Responsibilities: - Provide administrative support to the Executive Director (ED), including addressing administrative requirements and responding to online inquiries - Manage the ED’s calendar and travel arrangements, which includes scheduling appointments and meetings, and overseeing all travel-related reservations - Oversee the CPCT calendar, including the scheduling and coordination of dates, times, venues, attendance, and agendas; and provide administrative support and follow-up on matters arising from these meetings - Assist the ED with communication among CPCT, Fuller leadership, staff, and faculty, as well as external organizational partners, as required - Establish and organize the electronic infrastructure necessary for maintaining departmental records and databases, including donor and fundraising databases; ensure these databases are updated regularly and accurately - Collaborate directly with the ED on various CPCT-related tasks, including the planning and execution of CPCT programs and events (both virtual and in-person) - Attend regular CPCT staff meetings; collaborate with CPCT team members to ensure all pertinent materials and information are included in the meeting documents - Attend and record minutes at CPCT Advisory Council meetings - Perform other administrative job-related duties as assigned - Collaborate with the Executive Director on the formulation of marketing and communications strategies and timelines - Develop and maintain the marketing and communications calendars to ensure adherence to the schedule for social media posts and communications - Design and produce visual assets and schedule posts for CPCT social media platforms and other marketing and communications collateral - Draft and disseminate email communications to the CPCT audience, advisory council, and donor community, including the CPCT monthly newsletter Required Qualifications: - Bachelor's degree or equivalent - Ability to hold and manage confidential information - Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community - Knowledge of current and emerging trends of technologies, techniques, issues, and approaches in area of expertise - Records maintenance skills - Database management skills - Skill in organizing resources and establishing priorities - Ability to coordinate and organize meetings and/or special events - Knowledge of academic and/or nonprofit administrative principles and procedures - Intermediate level of graphic design skills, including the diverse design layouts for social media and e-communications platforms - Ability to create, compose, and edit written documents, social media posts, and e-communications - Strong knowledge of Google suite of products (Docs, Sheets, and Slides), Canva, Adobe Pro, Slack, Notion, and other digital applications - Proficient in using virtual meeting platforms such as Zoom, Google Meet, and similar technologies to host, manage, and participate in meetings effectively - Ability to effectively multi-task, balancing routine duties with unforeseen or unscheduled demands - Detail-oriented, able to anticipate challenges and pivot in response to change - Enthusiastic about the CPCT mission - Resourceful, creative, self-motivated, efficient, and organized - Consistent and timely completion of the workload is essential for success in this position Required Skills: Database management, Graphic design, Social media marketing, Email marketing Important Skills: Bachelor's degree, Google Suite Nice-to-Have Skills: Interpersonal skills, Organizational skills, Communication skills