Executive Assistant- Radiation Oncology

Summary: Ascension is a leading nonprofit Catholic health system empowering over 99,000 associates in reimagining healthcare. The Executive Assistant in Radiation Oncology will manage scheduling and administrative tasks for the oncology team, ensuring operational efficiency and quality patient care. Responsibilities: - Manage complex scheduling and administrative logistics for Radiation Oncologists and Medical Physicists to ensure seamless clinical operations and uninterrupted patient care - Oversee the departmental billing process and purchase orders with precision, ensuring that the resources needed for life-saving treatments are always available and properly documented - Coordinate high-level meetings and record critical proceedings, following up on action items that keep the oncology team aligned on practice quality and accreditation standards - Manage the secure transmission of end-of-treatment notes to referring physicians and coordinate outside consults, ensuring patients experience a smooth transition throughout their recovery journey - Support essential front-end functions and timekeeping (Kronos) to maintain consistent staffing levels and clinical productivity during transitions Required Qualifications: - High School diploma equivalency OR 1 year of applicable cumulative job specific experience required - Required professional licensure/certification can be used in lieu of education or experience, if applicable Preferred Qualifications: - Advanced Administrative Expertise: Proven experience supporting executive or clinical leadership, with a mastery of complex calendar management and travel coordination - Healthcare Revenue Cycle Knowledge: Demonstrated proficiency in medical billing processes, authorization coordination, or clinical documentation oversight - Organizational Command: Expert-level capability in managing specialized software (such as Kronos for timekeeping) and preparing data for healthcare accreditation and quality improvement projects Required Skills: Advanced Administrative Expertise, Healthcare Revenue Cycle Knowledge, Organizational Command Important Skills: Kronos Nice-to-Have Skills: Communication Skills Benefits: Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options, Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance, Time to recharge: pro-rated paid time off (PTO) and holidays, Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning, Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources, Family support: parental leave, adoption assistance and family benefits, Other benefits: optional legal and pet insurance, transportation savings and more